Description

The Chubb Staff Counsel office of McGuinness & Cicero is currently seeking candidates for a full-time Legal Staff Assistant position for our Sunrise, Florida office. The attorneys and staff of the firm are employees of ACE American Insurance Company, a Chubb Company.

The Legal Staff Assistant position supports the Florida firm by managing the firm's e-service mailbox which receives daily filings and submissions from the Florida Courts E-Filing Portal, opposing counsel, Courts, and other parties. In this role, the candidate will be responsible for monitoring this email box and processing all court filings and documents served into the Firm's e-service email box. This role requires the candidate to work well independently, demonstrate strong time-management skills, and be fully familiar with the Firm's case-management system (ProLaw) and MS Outlook. In this role, the candidate will carefully review all filings and submissions and process them (electronically) into the ProLaw case management system. Attention to detail and knowledge of response times for legal filings and submission are a must for this role.

This successful candidate will work under the direction and supervision of the firm's Law Office Administrator. The job duties shall include, but are not limited to:

• Saving all documents served into the e-service box into the system;
• Calculating and calendaring all deadlines associated with the filings and submissions into the ProLaw system (including due dates for responses to complaints, discovery requests, deposition dates, court hearings and appearances, motions, mediations, trials, etc.);
• reviewing, calculating and calendaring deadlines contained in trial orders;
• communicating with paralegals and attorneys in the office regarding any unique submissions into the e-service box.
• Assist Law Office Administrator with processing of invoices and various administrative tasks.

QUALIFICATIONS

• Prior administrative or paralegal experience in a litigation environment;
• A degree or certificate of completion from a recognized paralegal training program is preferred, but is not required;
• Proficiency in Adobe Pro and MS Office software platforms (including Outlook, Word, & Excel),
• Ability to learn the Prolaw case-management platform;
• Strong time-management, organizational and communication skills;

ABOUT US

Chubb is a world leader in insurance. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.